Southside Elementary School

Parent - Student Handbook







Message from the Administration:

Welcome to Southside Elementary School! This handbook contains information to help you learn about our school. Our top priority is to provide our students with a high-quality education in a safe, secure, and nurturing environment. The policies and procedures within this handbook were written to help us reach this goal. Please review them with your child.


This school year, we will continue to implement our Positive Behavior Intervention System (PBIS)! A school-wide reward system was established last year. Students will be going to the Honey Pot Store in the library. They will also be able to bank their money for larger rewards such as dances, a Honey Pot Carnival per semester, etc. which will be announced at a later date. We have seen many benefits in our efforts of implementing this program. We feel our learning community has a common language and clear expectations for behavior. We appreciate your support!


If you are new to Southside or are already part of our family, make sure you review this booklet, especially the highlighted parts and the tips below!


TIP #1 Once you’ve been buzzed into the school, it is critical that all visitors sign in at the front desk when entering the building and get your visitors’ badge. If anyone is seen in our hallways without their visitors’ badge, they will be escorted to the office to receive one. Please do not be offended if you are asked to do so.Remember, we are ensuring that each child is safe at all times.


TIP #2 Every volunteer must have a background check in order to volunteer at the school. If you have never filled out this sheet and wish to volunteer at the school, do that NOW, so that when you want to go on a field trip or help in a classroom, you can participate! We want you involved but we have to abide by Board Policy and Kentucky Law. The secretary can help you with that too if you didn’t do this on Open House night. It will take approximately six weeks for the background checks to be returned to the school.


TIPS #3 Get involved! It is important for you attend our programs, events, and             teacher/parent conferences during the school year. You will receive notification of all events via email, newsletters, school website (http://southside.ky.pce.schoolinsites.com), One Call System, TV monitor in lunchroom, our Facebook Page (Southside Elementary School “Growing to Greatness,” or the marquee’ at the front of the building.


We are very excited about this year and hope that you are too! Please work with us to reach our vision, “Building a Community of Learners” as we “Grow to Greatness” this school year!



Jill R. Maynard, Principal

                                                                                                Rhonda Crigger, Assistant Principal

Southside Elementary School Mission


The Mission of Southside Elementary School staff, with the support of parents and community members, is to “build a community of learners” by providing a quality education in a safe, nurturing environment in which children develop a sense of pride, responsibility, and confidence when provided an opportunity to reach their full potential.  


General Rules of Conduct

“Be Attitudes” Guidelines for Success





·         Be Respectful

·         Be Responsible

·         Be Safe

·         Be Honest

·         Be Caring








Student dress contributes to the school atmosphere. Clothing with pictures or writing which is considered to be in bad taste, offensive, distracting or contrary to the educational program of the school will not be permitted. (Examples: profanity, offensive signs and designs, violence, promotion of alcohol or drugs, etc.) If a student has any doubt on something to wear to school, the best idea is not to wear it. The following are guidelines for all preschool through 5thgrade students:

·         Hats may not be worn in the building for by any student (boy or girl) except for special school functions which will be announced.

·         Clothing that exposes the midriff, chest, or stomach area. This includes, but is not limited to; spaghetti straps shirts, halter tops, and basketball jerseys.

·         Shorts, skirts and skorts must come to the tip of the thumb when both shoulders are relaxed and arms are hanging to the sides. Short shorts, spandex or biker/athletic shorts may not be worn.  



Closed-toed shoes are HIGHLY recommended. In order for our students to be able to fully participate in physical activities both on the playground and in gym class, we encourage students to wear closed-toed shoes. However, if you choose to allow your child to wear flip-flops to school, they need to have an additional pair of shoes available as open-toed shoes break easily and they do not protect their feet as well.



Students who violate the dress code will be asked to call a parent or guardian for change of clothes. Remember that you are an ambassador for your school and family. Neat appearance shows respect for you and the community.



All visitors to Southside should report to the front desk upon entering school. Visitors should never go to a classroom and interrupt instruction without prior approval from the office. All doors to the building are locked. All visitors must sign-in at the front desk and wear a visitor’s badge during the entire visit. At conclusion of visit, please go to the front desk and sign-out. Parent volunteers need to sign in at the office and wear parent volunteer badges.When visiting, please do not park in the bus lanes. Visitors should park in the parking lot below the school.


Our cafeteria is always open for you to have lunch with your child. We will have a table set aside for you to eat together! This is a special time for you and your child. Due to safety reasons, friends and classmates will not be permitted to join you. While in the lunchroom, if you have any questions or concerns regarding your child or any school issue, please do not approach any other student or school employees regarding such matters as this breaks confidentiality but instead make an appointment with the teacher or administration. In addition, no food from area restaurants will be permitted.




Students are allowed to bring electronic games which can be played quietly and individually during morning and evening bus duty or as specified as a reward by classroom teachers. However, the school is not responsible for lost, stolen, or damaged devices. No other toys are permitted. This is to avoid disruption and fights caused over such items. Please understand if a toy is brought to school and disrupts learning, the item will be confiscated by a staff member.

Students earning prizes from the AR or PBIS Store must put them up and take them home. These items are not permitted to be played with at school. The school program will keep each student engaged in learning, which eliminates the need to bring personal items to school. Remember that all glass containers of any kind and all weapons or items resembling weapons are banned from the building.



It is extremely important that your child’s teacher knows the mode of transportation which your child will use each day, especially how they will get home. The school will consider that the type of transportation your child uses most often is the “regular” means of transportation. This will be a regular Pike County bus run, or pick-up by parent or other designated person.


While we understand that schedules may change occasionally, we sincerely ask that you make certain your child knows his/her mode of transportation prior to arriving at school each day. As you know, the office is a very busy place and when messages have to be relayed; there is a higher risk of confusion or miscommunication as to how your child will be getting home.

Any change from the regular routine including riding another bus, going home with someone else, being picked up by someone else or being picked up for one day only, requires a note from you requesting the change.


We also ask if your child is being transported by bus that you are responsible and have an adult at the drop off location each day because the bus driver is not allowed to leave a child unsupervised and must return the child to school. Finally, make sure your child knows who to call if he/she misses connection to their transportation. Even with the best plans, this will occasionally happen.


All AM buses will unload at the front doors. Students are to go directly into the gymnasium to be supervised by teachers on duty. Prior to 7:50 AM, all children go to the gym for supervision. A separate bus contract must be signed by parent/student before riding the bus.



Students who ride the buses must follow these guidelines for school bus safety:

1.      Students must remain in their assigned seat at all times until the bus arrives at their stop. Do not move from seat to seat.

2.     Keep head, arms, feet and legs inside the bus and to yourself at all times.

3.     Students must follow the instructions of the bus driver.

4.     Students will use conversation level voices.


Students receiving 3 or more discipline referrals from the bus prior to a planned field trip may lose the privilege to attend. We believe if students cannot follow the expectations on a regular basis to and from school then the privilege for field trip transportation may need to be evoked.



All doors to the building are locked. The front door will be unlocked and supervised at 7:20 AM. Students may arrive as early as 7:20 AM. Please do not drop your child off before this time, as there will be no one here to supervise the children. All students will go to the gym when they arrive. If a student arrives before 7:50 AM, they must report to the gym where teachers are supervising students. Parents who bring their child and wish to walk them to the classroom must wait in the cafeteria. No one is allowed to wait in the hallways as this violates state laws.  The teachers on duty will escort students from the gym to their classrooms beginning at 7:50 AM. Once the bell rings at 8:00 AM, all parents/guardians are asked to leave the building so that instruction may begin and all doors to the building will be locked.



Be Respectful

Be Responsible

Be Safe

Be Honest

Be Caring

*Follow Directions.

*Talk using a classroom voice to others near you.

*Raise your hand for help.

*Take all your belongings with you to your class.

*Stay seated in designated area.

*Feet, hands, and all belongings to yourself.

*When dismissed exit walking, using steps, in an orderly fashion.

*Sit in grade designated area.

*Only ask to go to the restroom when needed.

*Take only your belongings with you to class.

*Treat others the way you want to be treated.

*Use kind words.



Parent parking is located on the lower end of the campus. An overflow lot has been opened to provide additional parking. Please do not block either of the gates to this lot. All parking spaces should be utilized. Please do not block any vehicle or double park causing two parking spaces to be taken up. No one is permitted to park along the side of the building, in the back of the school, or any place marked with an orange pylon. Parking along the side and in the back are reserved for employees only. In addition, areas marked with pylons are reserved for emergency situations only.



Assigned bus duty teachers will be in the gym from 7:20 – 7:50 AM. An assigned special area teacher will be in the hallways until 7:50 AM. We have staff in place to supervise your child from 7:20 AM until 3:30 PM. If your child is parent pickup, parent(s) should arrive no later than 3:10 PM. Please be respectful of your child and our staff to ensure that your child is not left at school beyond these times.



Students arriving at school after 8:05 AM, or leaving school before regular dismissal, must be checked in or out through the school office. Students must be signed in after 8:05 a.m. or they will be counted absent. Simply taking a tardy slip from the office window will not have a name removed from an absentee sheet. Only children who have been signed in will have their name removed. Anytime a child is checked out before regular dismissal, it is counted as a tardy. Check outs can be made until 2:45 p.m. unless your child has an appointment. No student will be permitted to leave the school unless he/she is accompanied by a parent, guardian, or authorized individual.



If you wish to pick your child up in the evening for regular parent pickup, please do not arrive on school property before 2:30 PM. Anyone arriving prior to 2:30 p.m. on school property must check in at the office as loitering is not permitted. Please use the gym doors at the end of the building beside the playground for parent pickup, please go directly into the gym and stand in designated area.   The teacher will bring all parent pick-ups to the gym at their designated time. Please do not wait in the hallways or around the office area. When leaving the gym, please exit through the end doors, located on the playground side of the building.



All parent pick-up students will be dismissed according to the following schedule.

Pre-K/Headstart – 2:40 p.m.                    2nd – 3rd grades – 2:50 p.m.

Kindergarten – 1st grade – 2:45 p.m.           4th – 5th grades – 2:55 p.m.


Please enter through the gym doors unless you are signing your child out of school early. Please exit through the gym doors as well. No parent/guardian should be down the hallways unless they have a visitor’s badge.



Be Respectful

Be Responsible

Be Safe

Be Honest

Be Caring

*Follow directions.

*Raise your hand for help.

*Talk using a classroom voice to others near you.

*Take all your belongings with you.

*Feet, hands, and all belongings to yourself.

*Stand or sit with your hands in your lap.

*Stay with your teacher until your parent or guardian picks you up.

*Exit walking with your parent or guardian.

*Stay in your grade designated area.

*Only take your belongings with you.

*Treat others the way you want to be treated.

*Use kind words.



Be Respectful

Be Responsible

Be Safe

Be Honest

Be Caring

*Follow directions.

*Raise your hand for help.

*All food should be taken home before eaten.

*Talk using a classroom voice to others near you.

*Take all your belongings with you when you get on the bus.

*Dispose of all trash around you before leaving.

*Stay seated until teacher on duty calls your bus to line up.

*Walk and line up behind the teacher on duty.

*Walk to the bus on the right side of the hall one square out from the wall following the teacher on duty.

*Feet, hands, and all belongings to yourself.

*Sit at your bus table or line in your grade level designated area.

*Take only yourbelongings with you when you leave.

*Only ask to go to the bathroom when needed.

*Treat others the way you want to be treated.

*Use kind words.



Each day, Southside Elementary School provides free breakfast and lunch.   Breakfast is served each morning for students. It is critical for students to be on time so that they will have the opportunity to eat. Students may pack their lunches if they choose to do so. However, no foods from restaurants are permitted at our school for breakfast or lunch.

Be Respectful

Be Responsible

Be Safe

Be Honest

Be Caring

*Talk using a classroom voice to others near you.

*Follow Directions.

*Raise your hand for help.

*Pick up your trash.

*Empty trays one at a time.

*Keep your food on your tray.

*Return to your seat after emptying your tray and wait for your teacher.

*Stay seated.

*Walk at all times when entering, exiting, emptying, etc.

*Enter, empty, and exit following arrows and signs.

*Report spills.

*Only eat your food.

*Use only yourmoney.

*Treat others the way you want to be treated.

*Use kind words.

*Use good table manners.



Be Respectful

Be Responsible

Be Safe

Be Honest

Be Caring

*Follow Directions.


*Take in any objects you bring out.

*Keep playground clean by picking up trash.

*Feet, hands, and all belongings to yourself.

*Play on the equipment in an appropriate manner.

*Be alert and watch for others who are running and playing.

*Leave objects such as mulch, rocks, and sticks, on the ground.

*Bring any items you find that do not belong to you to a teacher on duty.

*Treat others the way you want to be treated.

*Use kind words.

*Include others who want to play.





Be Respectful

Be Responsible

Be Safe

Be Honest

Be Caring

*Look at displayed work without touching.

*Keep objects such as coins, pencils, pens, etc. off the walls.

*Use classroom voices when you have to speak.

*Walk in a straight line to the right one square from the wall.

*Keep hallways clean, pick up items on the floor.

*Walk at all times.

*Keep feet, hands, and all belongings to yourself.

*Report any spills.

*Only go to places you have permission to go.

*Treat others the way you want to be treated.

*Use kind words.

*Smile and wave at others.




Be Respectful

Be Responsible

Be Safe

Be Honest

Be Caring

*Take turns.

*Give others privacy.

*Use a whisper voice.

*Keep the bathroom clean (walls, floors, sink, etc.)

*Only use the toilet.


*Wash hands thoroughly using 1 pump of soap and warm water.

*Dry hands using 1 paper towel and place it in the trash.

*Keep water in the sink.

*Always leave the lights on.

*Walk at all times.

*Feet, hands, and belongings to yourself.

*Return to class as soon as you finish.

*Treat others the way you want to be treated.

*Use kind words.

*Tell your teacher if someone is sick or needs help.







Guidance Counselor – Mrs. Tiffany Hite (606)353-7296

Family Resource Center – Vanessia Gillispie (606) 353-7296



Each student is expected to participate in physical education class as outlined in the school schedule, unless a note with restrictions is provided.



All students in Kentucky public schools are required to have a physical examination and be immunized against certain childhood diseases. Physical examination forms signed by a certified physician and a valid Kentucky immunization certificate must be on file at the school. If your child's health records need to be updated, you will receive notification. Please have records updated immediately as children will not be allowed to remain in school if health records are not kept current. A certified copy of the student’s birth certificate is required when enrolling a student for the first time in a Kentucky school. An eye and dental exam is required for kindergarten students within the first month of enrollment.



School personnel will provide first aid as deemed necessary for the life, health, safety and comfort of each student. Parents will be notified as soon as possible whenever an injury may have occurred. Parents must supply the school with one or more emergency phone numbers, names and addresses of persons who can be contacted in case of emergency.Please ensure that all phone numbers listed are current and in working order. If those numbers change, please contact the school secretary or stop by the office.



Prescription medications require a completed authorization form with Parent and Physician signatures. Medication forms must be completed by the parent and physician if the medicine must be given daily throughout the school year. Forms are available from the nurse. Medication that must be taken at school should be sent in the original container with specific instructions from the prescribing physician. Parents must bring medication to the office or to the school nurse. At the time medication is due, the teacher will send the student to the nurse.  





In the event that school is closed or dismissed due to inclement weather, information will be provided as soon as possible over television (WYMT-Hazard, WSAZ-Huntington/Charleston) and radio stations. In addition, you may call the Pike County Board of Education using 1-606-433-9201. Please do not call the school about early dismissal unless it is an emergency. Any decisions about early dismissal will be announced by the television or radio stations.



On early dismissal days, all parents must enter through the gym to check out their child. When you enter the gym, please go to designated area where employees will be assisting with sign out procedures. DO NOT COME THROUGH THE FRONT DOORS AS THIS AREA WILL BE DESIGNATED FOR BUS DISMISSAL ONLY. NO STUDENT CAN BE SIGNED OUT THROUGH THE OFFICE ONLY IN THE GYM ON EARLY DISMISSAL DAYS.


During emergency evaluations, the gate on our bridge will be closed to prevent additional cars from entering our school premises other than emergency vehicles.



Southside offers several after-school clubs in which students may participate. If your child participates in any after-school club, please be respectful of the sponsors and pick your child up on time. In the event that a child is picked up unreasonably late on more than two occasions, your child may be excluded from the activity.       



Southside Elementary School sponsors an STLP team. Interested third, fourth, or fifth graders may try out. The Student Technology Leadership Program (STLP™) is a project-based learning program that empowers students to use technology to learn and achieve. Ms. Christy McCoy is the sponsor of this program.



Each Wednesday after school, K-5th grade students are invited to attend the Bible Club. Mrs. Carol Warren hosts this fun weekly event. Students must have a signed permission slip from parent(s) before they will be allowed to stay. Parents are responsible for transportation home.



Southside Elementary School sponsors an academic team. Interested third, fourth or fifth graders may try out. Students may represent Southside in the following areas: the Quick Recall Team and in the individual written assessment areas of language arts, science, social studies, general knowledge, mathematics, arts and humanities, and written composition. Try outs are held in the fall for team events. According to KAAC rules, a student may participate in no more than three areas. Students will be required to stay after school for practice. The team competes against other area elementary schools throughout the year and in the KAAC sponsored Governor’s Cup competition in March. Mrs. Kimberly Cole is the sponsor of this program.



Southside Elementary School believes that it is important to recognize students for social and academic achievement. Recognition will continue to be given by certificates, ribbons, announcements, bulletin board displays, and at SES Rallies.



Regular attendance is essential to success in school. When a student returns from an absence, he/she must bring a note within 3 days of missing from the parent or doctor explaining the absence. You may submit a total of 5 parent notes per year. A parent note is required for each day of absence. For example, if a child misses 3 consecutive days and does not have a doctor’s excuse, the parent may write an excuse for each day but it will count as 3 parent notes. Remember, you can ONLY have 5 parent notes for the entire school year. There is no limited on the doctor excuses that may be used. Parents will receive a more detailed copy of the Truancy Policy and will be required to sign a form stating you have read, understood, and will adhere to this policy. We will be enforcing our attendance policy.


MISSED ASSIGNMENTS: Assignments missed due to an unexcused absence or tardy will not be made up for credit. For every day the student has an excused absence, he/she will receive the same amount of time to complete make-up work.



Please stress the importance of being on time and ready to begin the day. Work habits for later years are being established. Students who are late to school must sign in at the front desk. If they do not stop by the front office, sign in, and going to their classroom without a tardy slip, they will have to walk back to the office to get a tardy slip.





Southside Elementary School is operated by the school's SBDM Council under the support of the Pike County Board of Education. The Council, made up of the principal, and elected staff members and parents, meets at least monthly to review the program at our school. These meetings are open to the public. If you have questions about the SBDM Council, feel free to contact the principal. The teacher representatives for the 2014-2015 school year are: Mr. Sammy Maynard, Ms. Francine Dotson, and Mrs. Shelia Varney. The parent representatives for the 2014-2015 school year are: Mrs. Danita Pauley and Mrs. Nicole McNamee.



Parents are encouraged to become an active partner of Southside Elementary PTO. Parents provide much needed support to the school’s educational program of which the students are the direct beneficiaries. Southside PTO meets the second Tuesday of each month after school in the library. Reminders of PTO meetings will be brought home by students. Look for important dates on our marquee, school newsletter, or school website! PTO Officers for the 2014-2015 school year are: President: Danita Pauley; Vice President: Jenny Lambert; Secretary: Stephanie Mullins; and Treasurer: Tracy Hardin.



Southside encourages every parent to become part of this important school community! As required by state law, a criminal background check MUST be completed before a parent can volunteer.



Communication between teachers and parents is key to student success. Much of this can be accomplished through notes delivered by the child. Please see that your child develops the habit of delivering all communication sent to either destination. Teachers are available for personal conferences and at times will request these. If you would like to set up a conference with a teacher or administration, please call the school to schedule an appointment. Teachers cannot take phone calls or talk with you in person during instructional time, but will return your call as soon as possible. If you have a school issue, please follow proper chain of command. First you must start with the teacher to resolve any matters. If you feel further assistance is required, a meeting with administration will need to be scheduled through the secretary after 1:00 p.m. each day. Most teachers find e-mail a good way to communicate with parents. Simply go to our school website to find your child’s teachers’ email address. A school newsletter will be published monthly. This includes a calendar of events, SBDM Council information, and other school news. We encourage you to read the school newsletter each month.



No pets are permitted at the school unless authorized by administration due to the safety and health of our students.



All food served on school campus must meet health and nutritional guidelines as set forth by the state of Kentucky except on designated holidays as outlined in our school council policy. This does not include birthdays. Therefore, no parent may bring cupcakes, cookies, candy, etc. except when requested by classroom teachers for special events outlined in the school council policy. If you have any questions as to what items are acceptable, please refer to handout of school policy that has been provided or check with the ladies in the office.






2014 - 2015 School Calendar


Aug. 7, 2014

Students first day

Sept. 1, 2014

Labor Day (No School)

Oct. 2-3, 2014

Fall Break (No School)

Oct. 6, 2013

PD Day (No School for students)

Nov. 4, 2014

Election Day (No School)

Nov. 26-28, 2014

Thanksgiving Break

Dec. 22 – Jan. 2, 2015

Christmas Break

Jan. 19, 2015

Martin Luther King Day (No school)

Jan. 26, 2015

PD Day (No school for students)

Feb. 16, 2015

President’s Day (No school)

April 13 – 17, 2015

Spring Break

May 7, 2015

Students Last (Tentative Day)

May 8, 2015

Tentative Closing Day



*As noted above, students last day is tentative. Therefore, it is subject to change due to inclement weather or other unforeseen events. KPREP testing is scheduled within the last 14 days prior to our closing date. We encourage parents to allow for these possible disruptions in our schedule and plan vacations accordingly.